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Student Assistant

Region Syddanmark

Exciting opportunity for a student assistant to gain valuable administrative skills within research education, networking and grant administration
Do you have an eye for detail? Are you organized in your work? Do you have strong English and IT skills? Then you may be our new student assistant who can help us deliver high-quality education and networking activities and administer our grant activities.

The Danish Diabetes and Endocrine Academy (DDEA) is seeking a motivated, detail-oriented and structured student to join our Secretariat as an Administrative Student Assistant for 10-15 hours per week. The position will involve assisting with ad hoc practical administrative tasks related to the implementation of DDEA’s education, networking, and grant activities. In particular, you will work closely with the education and networking team, which plans and executes onsite and online education and networking activities for early-career researchers.

Your primary tasks will be:

  • Create, publish and update event information in our event planning system and on the DDEA website.
  • Administer registrations for our events.
  • Collect material for, prepare and proof-read abstract books.
  • Prepare, collect and upload course material to the DDEA website.
  • Prepare and make material ready for events.
  • Create and set up participant evaluations.
  • Collect data for internal evaluation of events and enter these in Excel.
  • Send out direct marketing and targeted e-mails as well as speaker and participant mails, and follow-up on these.
  • Provide technical support for online activities.
  • Miscellaneous ad hoc tasks in the office, including support to grant administration and communication tasks.

Your experience and skills
We imagine that you are pursuing an education within communications, English, event management, marketing, or similar. You have completed a secondary education and are perhaps pursuing a higher education at a university, business academy or university college.

To be considered for the job, you have excellent written English skills. Further, you have technical flair and strong proficiency in IT, and you are familiar with working in Microsoft Office, i.e. Word, Excel, Power Point, and have an easy time learning new programmes. It will be an advantage if you also have experience with working in Content Management Systems (e.g. WordPress).

In addition to having an eye for detail and being structured, you are a fast learner, self-driven, able to meet deadlines, and can focus on quality. At the same time, you are flexible and service-minded, and it comes naturally to you to work closely with the other employees in the Secretariat in efforts to achieve the best results with administrative tasks.

We offer you

  • Great flexibility, exciting work tasks, and the opportunity to gain insight into education and event planning.
  • A central role in the DDEA Secretariat, a development-oriented organization where we focus on professionalism, quality and results, and prioritize service and integrity.
  • A varied and diverse everyday life with close collaboration with your colleagues and partners in Denmark and abroad.

Place of employment, salary, and employment terms
The position is limited from 15 August 2023 to 15 August 2024 with the possibility of extension.

The weekly working hours are 10-15 hours with up to 15 hours during the period 15 August 2023 to 31 December 2023, and 10 hours during the period 1 January 2024 to 15 August 2024.

As an employee of DDEA, you will be part of a secretariat of eight people located at Odense University Hospital, including another student assistant who handles our website and communication tasks. The working hours are flexible, but we expect you to be present in the office at least two days every week.

Remuneration is on contractual terms in accordance with the current regional agreement and by further agreement.

About DDEA
DDEA is a new nationwide initiative for research and research education in diabetes and classical endocrinology fields, which brings together both early-career and senior researchers from universities, hospitals, and the life-science industry in Denmark. One particular purpose is to provide early-career research talents with optimal opportunities to improve themselves and pursue a career in the field. DDEA was established on 1 January 2023, building upon the previous Danish Diabetes Academy (DDA). You can learn more about DDEA at https://www.danishdiabetesacademy.dk/about/DDEA.

Application and further information
The application deadline is 1 June 2023. Job interviews are expected to be held on Tuesday 13 June 2023.

We kindly ask you to write your application in English as we use English for communicating both internally and externally.

If you want to learn more about the position or receive a job description for the job, please contact Head of Administration Tine Hylle, at +45 23 74 16 91 or .

Afdeling: Danish Diabetes and Endocrine Academy

Stillingsbetegnelse: Studerende og praktikanter

Arbejdstid: 15

Arbejdssted: Odense

Application deadline: 01 Jun 2023

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Ansøg inden 3 dage (01.06.2023)
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