Procurement Intern, Addis Ababa, Ethiopia

Background Information - Job-specific
UNOPS Ethiopia Multi-Country Office ETMCO is recruiting for this position: Procu...
UNOPS Ethiopia Multi-Country Office ETMCO is recruiting for this position: Procurement Intern based in Addis Ababa, Ethiopia

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. The internship is a learning and working opportunity that targets fresh and prospective graduates. The Procurement Intern will assist the Procurement Specialist and support the ETMCO team. The intern will be exposed to practical learning and working experiences that foster development of his /her path.

Functional Responsibilities
Reporting to the procurement specialist, the Procurement Intern will be responsi...
Reporting to the procurement specialist, the Procurement Intern will be responsible for the below listed tasks.

Assists in:

• Specification revision, preparation of solicitation documents and evaluation of bids
• Contract management and documentation
• Logistics management & support
• Facilitation of knowledge building and knowledge sharing

The Procurement Intern will have the opportunity to learn and work on how to:

• Facilitate filing of contract documentation, and ensure completeness of files per their respective checklist
• Assist in the preparation of reports, solicitation documents, and contracts
• Assist in bid evaluation and price/quotations comparison analysis;
• Assist in the receipt, verification, and acceptance of goods and services procured on behalf of partner organizations,
• Assist in the collection of customs clearing, fund transfers, and permits review of payments and verify completeness of the documents and adherence to internal procedures,
• Assist in the handover of procured items to partners
• Assist in updating asset record and periodical verification; and
• Perform other duties as assigned by the team.

Training components and learning elements
The intern will be exposed to practical learning with the supervision of a senior person in the team.

Participation in missions or training courses
The intern will take online courses available on the intranet and attend workshops related to the procurement field.

Education/Experience/Language requirements
Education To qualify, candidates must either be currently enroll...
Education

• To qualify, candidates must either be currently enrolled in a university degree program or have graduated within the last three years. Applicants should be studying or have studied preferably one of the following fields: Procurement, Logistics, Supply Chain Management, or a related discipline. Please attach your educational documents with your application.

Work experience

• Applicants are not required to have professional work experience.

Language

• Fluency in written, reading and spoken English is required.
• Knowledge of another UN official language is an asset.

Computer Literacy

• Knowledge & usage of Google suite applications is an asset.

Competencies
Treats all individuals with respect; responds sensitively to differences and enc...
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Contract type, level and duration - Internship
Contract type: Internship Contract level: N/A Contract duration: 6 months Thi...
Contract type: Internship
Contract level: N/A
Contract duration: 6 months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx Additional Information
Please note that UNOPS does not accept unsolicited resumes. Applic...

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.