Administrative Coordinator – DTU Chemical Engineering

Do you have a passion for organizing and you are a detail-oriented individual? We are looking for administrative coordinator with an academic background for the Danish Polymer Center (DPC) at DTU's Department of Chemical Engineering. Previous knowledge of Fusion will be an advantage.
Administrative coordinator with an academic background for a research center at DTU Chemical Engineering.

We are looking for detail-oriented administrative coordinator for the Danish Polymer Center (DPC) at DTU's Department of Chemical Engineering.

The job
In the role of administrative coordinator, you will have a versatile everyday life with independent tasks and a large contact surface throughout the department and institute. It is therefore important that you are good at relationships, trust-building and good at communicating both in writing and speaking. Most of our work is done in English, so you must be fluent in English, both written and spoken.

Our expectations of you
Your daily work will be wide-ranging and will involve both less practical everyday things, larger planning/coordinating tasks as well as many other diverse tasks that are handled at the institute.

You will have a superuser role in relation to e.g. time recording, purchasing and settlement of expenses in DTU's financial system Fusion. Previous knowledge of Fusion will be an advantage.

Sometimes things go fast, and therefore it is important that you have a broad overview and can react to the tasks and needs that arise on an ongoing basis - you will find that no two days are the same.

In addition, you must provide project management support to our associate professors/professors, so you must have the courage to develop yourself and to have many different balls in the air.

As an academic and administrative coordinator at DPC, you must:

• Have experience from the university world.
• Be able to manage your portfolio of tasks independently.
• Help the center manager and Faculty with the administration of projects. Therefore, it is a plus if you have a project manager course already.
• Contribute to the coordination of the division's day-to-day operations and management, including the handling of appointments and rejections, in collaboration with the project managers.
• Support employees, guests, researchers from home and abroad in large and small ways.
• Coordinate conferences/seminars/events.
• Be responsible for non-catalog purchases, settlement of expenses.
• Be a purchasing assistant and take the training for this.
• Be structured and committed to the tasks and manage to prioritize them.
• Be service minded, good at building relationships and feel comfortable being the "go-to".
• Be solution-oriented, good at creating structure and overview and implementing within agreed time frames.
• Thrives with having many active parallel tasks.
• Be good at communicating and expressing yourself both in writing and speaking – also in English.
• Have good IT skills, be experienced in Microsoft Office and find it easy to familiarize yourself with DTU's administrative IT systems.

What we offer in return
A varied job in an exciting international environment, independent work, freedom under responsibility and good opportunities for professional and personal development.

In your work, you will have broad contact surface with both the department's researchers and the central administrative functions at DTU.

You will have a good daily dialogue across the team and with colleagues from the other institute. We prioritize a reasonable work-life balance.

Salary and appointment terms
Salary and appointment terms are in accordance with the OAO-S Joint Agreement and the organization agreement for Office Clerks, Laboratory Technicians and IT staff (HK/stat).

The average working time is 37 hours per week. The start date is 1 October or later after agreement.

Application and contact
Please submit your online application no later than 16 September 2024 (23:59 Danish time). Open the “Apply now” link, fill out the form and attach your motivated application, CV and exam certificates.

If you would like additional information about the position, please contact Professor, Head of Centre, Dr Techn., Anne Ladegaard Skov on +45 4525 2825. Read more about the center here: Danish Polymer Centre - DPC.

Applications received after the deadline will not be considered.

All interested candidates irrespective of age, gender, race, disability, religion or ethnic background are encouraged to apply.

Danish Polymer Center (DPC)
We were founded in 2000 as a strategic research collaboration between researchers at Departments of Mechanical Engineering, Chemical Engineering at DTU and the Polymer Group of Risø National Laboratory. At the Department of Chemical and Biochemical Engineering it is our main objective to meet today’s industrial challenges and create value through education, innovation and research.

Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN’s 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today. DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.

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