Student Assistants (2) for the Office for International Education

Are you interested in internationalization and administration? Then you might be one of our new colleagues at the Office for International Education at the Technical University of Denmark (DTU).
Are you interested in internationalization and administration? Then you might be one of our new colleagues at the Office for International Education at the Technical University of Denmark (DTU).

The Office for International Education is one of 5 offices in the larger administrative entity called AUS – The Office for Study Programmes and Student Affairs. AUS handles all tasks in connection with student administration such as enrollment, registration for courses and exams, student guidance etc.

The positions are placed in the Office of International Education, where you will join a group of 23 highly competent colleagues. Together our assignment is to create the best possible framework for strong in- and outbound student mobility and contribute to the recognition of DTU as an international elite university with a global learning environment, who equip its graduates with a strong skillset to work globally.

The office is divided into four teams – and you will be placed in Team Exchange, which is made up of 12 colleagues. Team Exchange has student mobility at its very core – including all the processes that support and enable students to complete part of their education abroad or take a virtual course at a partner institution. The team consists of colleagues who work with international partnerships and educational collaboration, where semester exchange is at the center, other colleagues work with the formal recognition of courses taken at other institution in terms of credit transfer – and yet other colleagues work with strategic initiatives with selected international partners.

The available positions as student assistant:
The positions mainly revolve around assisting with ensuring and enabling DTU students to go abroad. Our goal is to send as many DTU students on exchange as possible, and to make sure that students are aware of all the possibilities available to them. The new student assistants will help us solve a lot of different communicative and administrative tasks in this connection – both at the desk and through different events about study abroad opportunities.

The positions are continuously adapted to the needs of the ever-changing portfolio of Team Exchange, as well as to the competences of the individual student assistant, but the following tasks are to be expected as part of the everyday work of the student assistant:

• Data entry and information updates in various databases and systems. Assisting in case work in connection to the Erasmus programme.
• Arranging / taking care of practicalities for study abroad events
• Assisting in handling documentation for students in connection with their exchange stays.
• Assisting in case work in connection with scholarships.
• Handling all outbound packages and other postal shipments.
• Various ad hoc office tasks.

Your background - or rather our perfect candidate for the position:

• is a great communicator in both Danish and English as well (Danish is preferred not required).
• is skilled at IT work.
• is well structured, thorough, quick to adapt to new situations and task - and capable of working independently.
• is interested in working within study administration.
• has at least 2 years of studies left.
• has already completed a study abroad.

It is a requirement that you are a student throughout your employment.

What can we offer you?
We hope to offer a challenging job in an international environment with a focus on research, education, and innovation. As student assistant within the Office of International Education you will be working closely with your colleagues and gain experience of working in a team. On top of the academic challenges that the job offers, the team also prioritizes a healthy, fun, and supporting work environment as well as flexible work hours.

Salary and terms of employment:
The appointment will be based on the multi-union collective agreement for the Organisations of Public Employees—Denmark (State) (OAO-S) and the trade union agreement for clerical staff etc. (HK/State). The job is a student assistant job.

Starting date: App. May 2025.

Weekly work hours: Expected 10 hours per week (flexible schedule, however 2 workdays a week is preferred).

The employment runs as long as you are an active student. Working from home is generally not an option.

Place of work: DTU, Lyngby Campus, Anker Engelunds Vej 1, Building 101A.

Application and contact
Please submit your online application no later than 1 April 2025. Open the “Apply now” link, fill out the form and attach your motivated application, CV and documentation for study activity.

If you have any questions about the available positions, you are welcome to contact International Partnership Manager, Laura Hammerschmidt via email: [email protected]. Read more about AUS here.

We are looking forward to hearing from you!

Applications received after the deadline will not be considered.

All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open-source background checks may be conducted on qualified candidates for the position.

Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN’s 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today. DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.

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