Executive Office Intern, Vienna, Austria

Background Information - Job-specific
UNOPS hosts Sustainable Energy for All (SEforALL) Secretariat/Programme in Vienn...
UNOPS hosts Sustainable Energy for All (SEforALL) Secretariat/Programme in Vienna, Austria. Sustainable Energy for All (SEforALL) is an independent organization with a global mandate to accelerate progress on the energy transition in emerging and developing countries. We work at the intersection of energy, climate, and development. We collaborate with governments and partners worldwide to end energy poverty, accelerate the deployment of renewable energy solutions, and combat climate change.

Our vision is a world where everyone, everywhere, can lead a dignified life on a healthy planet, powered by sustainable energy. We promote this vision by pushing for higher ambitions, stronger policies, greater finance flows, increased localization and green jobs, and faster results toward an energy transition that leaves no one behind.

Former UN Secretary-General Ban Ki-moon launched the Sustainable Energy for All initiative in 2011. Since then, our CEO has served as the UN Secretary-General's Special Representative for Sustainable Energy for All and Co-Chair of UN-Energy.

This position is located within the Executive Office team. The main objective of Executive Office is to provide support to the CEO/SRSG, the leadership team and the Administrative Board to ensure efficient and effective leadership, implementation of organization's strategic direction and collaboration across the organization and teams.

The Assignment’s specific objectives will be set taking into account the skills, expertise and personal interests of the selected internship candidate.

Functional Responsibilities
Main duties and tasks Supporting the executive office with background me...
Main duties and tasks

• Supporting the executive office with background memos and preparation of pre-meeting material.
• Supporting other members of the Executive Office with scheduling and handling incoming correspondence.
• Providing logistical support for the SRSG’s diplomatic engagements.
• Outreach to invitees for ministerial meetings
• Other tasks and duties may be required.

Learning Objectives

This internship provides hands-on experience and growth opportunities in the following areas:

• Written and oral communication in a professional, executive-level environment enhanced through the preparation of background memos and pre-meeting materials
• Meeting and database management, through experience in scheduling, coordinating, and organizing meetings, with exposure to tools and systems used for high-level engagement.
• Exposure to energy access and sustainable development issues, particularly related to SDG 7, through active involvement in the preparation and logistical support for meetings and engagements focusing on these topics.
• Direct experience in diplomatic engagement logistics, through involvement in the organization of high-level meetings, and providing logistical and communication support to senior leadership.
• Deeper understanding the role of SEforALL in global governance and policy-making, with a focus on energy access, efficiency and sustainability

Education/Experience/Language requirements
Education Applicants should have recently (in the last 3 years) grad...
Education

• Applicants should have recently (in the last 3 years) graduated with a first level or advanced university degree (Bachelors, Masters or equivalent) in relevant fields such as Communications, Public Policy, International Relations or related field

Experience

• Applicants are not required to have prior work experience, however prior experience in experience with the UN, governmental agencies or other international organization is desirable
• Familiarity with energy access, transition or topics related to Sustainable Development Goal 7 is desirable

Language

• Fluency in English is required. Working knowledge of another official UN language is an asset.

Contract type, level and duration - Internship
Contract type: Internship Contract level: N/A Contract duration: 6 months (with ...
Contract type: Internship
Contract level: N/A
Contract duration: 6 months (with possibility of extension subject to satisfactory performance and availability of funds)

This internship is not designed to lead to another form of contract in UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend as per UNOPS Internship policy, provided that they do not receive funds from other institutions.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx Competencies
Treats all individuals with respect; responds sensitively to differences and enc...
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Additional Information
Please note that UNOPS does not accept unsolicited resumes. Applic...

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.